Information for Boulder Campus Staff

Note: some of the links listed on this page will require you to login with your CIT or UCAS credentials.

UCAR Policies & Procedures

Human Resources

Workday

Workday is the new HR and payroll system. Use it for reporting work time on time cards and requesting planned absences, managing your employee information (including names, dependents, emergency contacts, direct deposit accounts, and W-4s), and managing your benefit elections.

Workday User Support Site

Inverify

UCAR Human Resources uses InVerify for verifying employment and income with lenders, landlords, and others.

Visa and Immigration Resources

U.S. Visa Information

UCAR Immigration Information

UCAR Compensation and Benefits Policy and Procedures

UCAR Benefits Overview

UCAR Benefits Summary

UCAR Health Insurance Program Information (HSA, FSA, Premiums, etc.)

Maternity/Paternity Information

Paid Time Off (PTO)/Leave Plans

TIAA Retirement Plan Information

Employee Assistance Program (EAP)

IT & Password Support

If you have IT concerns, please go here:

https://servicedesk.ucar.edu/plugins/servlet/desk/site/staff-support

CIT/UCAS Password Portals

CIT

Forgotten or Expired CIT/UCAS Password ?

https://servicedesk.ucar.edu/plugins/servlet/desk/portal/7?requestGroup=37 

Travel

CPAESS Travel Procedures

UCP COVID-19 Travel Request Form

Please fill out the UCP COVID-19 Travel Request Form (a Word doc) first before the CPAESS Travel Request Form found below.

Domestic Travel: UCAR employees can travel domestically to meetings and conferences, but must obtain approval first from their Lab/Program/Center/Office (L/P/C/O) level. UCP has created the attached UCP COVID-19 Travel Request form that all UCP|CPAESS employees must complete and have approved before a UCAR Travel Request can be approved. Please follow the steps below to insure a smooth process:

1) Complete the above UCP Covid-19 Travel Request Form and send it to your CPAESS supervisor for signatures. Once your supervisor has signed the form, forward it to Michelle McCambridge (mmccamb@ucar.edu) and she will obtain the Director's signature. If your supervisor is Hanne Mauriello, please fill out the form and return it to Michelle McCambridge (mmccamb@ucar.edu) and she will get the appropriate signatures.

2) Next submit the CPAESS Employee Travel Request Form.

International and/or Field Work Travel: All international and/or field work travel requests require a more in-depth approval process that includes a review by UCAR's Health and Environmental Safety Services team and approval by UCAR President Tony Busalacchi. Please contact your supervisor and Michelle McCambridge (mmccamb@ucar.edu) if you are planning any trips of this sort. The entire approval process can take 2-4 weeks to complete, and we cannot purchase airline tickets until approval has been obtained. Please give us as much lead time as possible to help you navigate the process. More information can be found here: https://sundog.ucar.edu/Interact/Pages/Content/Document.aspx?id=3534

CPAESS Travel Request Form

Concur Info

UCAR Concur Website

Setting up and updating your profile

Identifying delegates

Before we can create your trip or book any of your flights for your trip, we will need for you to log into the Concur travel system and add delegates on your Concur Profile. 

You may log into Concur at the following link, using your CIT password:

http://concur.ucar.edu/

Once you have logged in, please proceed to selecting delegates within your profile by following these steps:

1. Click your Profile menu in the upper right corner of your screen. 

2. Click on the Profile Settings link.

3. Once inside the Profile Settings, click either the Expense Delegates link in the menu along the left side of your screen.

4. Click the Add button.

5. Search for the following CPAESS employees to add as your delegates:

Michelle McCambridge (mmccamb@ucar.edu) 

6. Select your delegates from the resulting list.

7. Check Mark the following boxes: Can Prepare, Can Book Travel, Can Submit Reports, Can Submit Requests, Receives Emails, Can Approve, Receives Approval Emails

Screen shot of Concur form

8. Click the Save button. (You should receive a confirmation message.)

Setting Email Preferences

Activating E-receipts

Registering for Concur Mobile App

 

UCAR Travel Policies

Travel Card (T-Card) Information

Heath Insurance When Traveling

Payroll Information

Communications & Publications

Metrics Reporting

OpenSky

OpenSky is the home for NCAR/UCAR research and historical materials as well as other collections of digital assets.

See the CPAESS publications added to OpenSky in the past year.

UCAR Metrics Reporting

New PA Process Information (TBD)

Miscellaneous Resources & Tools

CPAESS Meeting Equipment Checkout

CPAESS Work From Home and PTO Request Form

Conference Room Capacities

Conference Room Current Capabilities

Library Info

NCAR History

Google Apps Support

Enable forwarding for your UCAR GMail

As a new employee you have a UCAR Google Apps email account and other applications. To get all of UCAR's internal email (i.e., time card reminder) you will need to either read your UCAR email or enable forwarding to send it to another email account.  To set up your UCAR account and enable forwarding see the instructions below.

  1. Log In To Google Apps To go directly into your Google email account, click on the following link and log in: https://mail.google.com
    1. Enter your email address (“yourusername”@ucar.edu
    2. Password = your CIT password that you set when you received the UCAS information.
  2. Enable email forwarding or proceed with using your UCAR Google Apps Account a.
    1. Enable Forwarding
      1. On your computer, open Gmail using the account you want to forward messages from. ...
      2. In the top right, click Settings .
      3. Click Settings.
      4. Click the Forwarding and POP/IMAP tab.
      5. In the "Forwarding" section, click Add a forwarding address.
      6. Enter the email address you want to forward messages to.

If you have trouble setting up your account or the forwarding, please contact Kendra at kgreb@ucar.edu and I will find help for you. For additional information on using the UCAR Google Suite please visit https://sites.google.com/a/ucar.edu/google-apps-support/.

UCAR Staff Directory

It is more useful to enter only one name (either last or first)

UCAR/NETS Directories

The Employee Listing - White Pages is very useful

CISL Helpdesk

Employee and Organizational Development

Ethics and Conduct

UCAR EthicsPoint Hotline

UCAR/NCAR Shuttle Schedule

UCAR Telephone System

Black Bag Services

Cafeteria Menu