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CPAESS Travel Request - Guest

If you have not been instructed to fill out and submit a CPAESS Guest Travel Request Form please do not proceed.

Are you a Federal employee (designated by the company on your paycheck)?

Yes

Warning: Gifts of travel are generally prohibited for federal employees, although limited exceptions may apply. It is the responsibility of the federal employee to ensure that acceptance of the travel requested in this form is appropriate and has been reviewed and approved by the relevant agency ethics office.

Would you like to proceed with sumitting this travel request??

Yes

Please note: It is UCAR’s policy that personal travel days (any travel exceeding the duration of this meeting or event) may not exceed the number of business travel days. If you have plans to add additional days to your travel, please highlight this on your travel request so we can ensure that it is within policy.

I have read the note about UCAR's personal travel days policy.

This is required for you to submit the travel form.

Reason for travel:

Please enter the name of the event, if applicable, otherwise please describe in detail your reason for travel.

Personal Information

Important: Enter your name as it appears on the Government-issued ID or Passport you plan to use for this trip

First/Given Name:

Middle Name:

Last/Family/Surname:

Organization/Institution:

Program/ Division/ Department:

Remittance Address Line 1:

Remittance Address Line 2:

City:

US State/Canadian Province:

Zip or Postal Code:

Country:

Phone:

Email Address:

Date of birth:

mm/dd/yyyy

Gender:

Please Note: TSA regulations now require that gender and birth date reflecting what is on your government issued I.D. be listed when making airline reservations.

Will you be traveling by

(Includes a no travel option.)

Air Travel Information

If you will be traveling with a passport, please indicate the country in which the passport was issues:

(For example, if you hold dual citizenship, we need to know which passport you’ll be using in the event that a visa is required.)

What is your departure city?

What is your destination city?

Departure date:

mm/dd/yyyy

Preferred departure time:

Return date:

mm/dd/yyyy

Preferred departure time for your return:

What is your return departure city?

What is your return destination city?

If other destinations are required for the business trip, please specify:

Do you have any special seating requests?

Frequent Flyer mileage plans

Airline:

Number:

Do you have any special in-flight requirements?

Ground Travel Information

What is your departure address?

Please include street address, city, state, and zip code.

What is your destination address?

Please include street address, city, state, and zip code.

Departure date:

mm/dd/yyyy

Return date:

mm/dd/yyyy

Train Travel Information

What is your departure city?

Departure station?

What is your destination city?

Destination station?

Departure date:

mm/dd/yyyy

Return date:

mm/dd/yyyy

If you are purchasing your train tickets yourself, please indicate this in the

"Additional Information" text box below, along with the estimated cost of the tickets.

Will you need a rental car?

Rental Car Information

Comments about car rental:

It is standard policy to reserve a compact/economy class car. If you have any comments, or need a different class of car, please specify here.

We are unable to provide travel support to federal employees.

Additional Information:

Please Note: Your contact information provided to CPAESS will be used for your travel arrangements only and will not be used by or shared with third parties for any other purpose whatsoever.

The submission of this form might take several seconds. Please do not click the "Submit" button more than once.

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