US Argo Science and Implementation Working Group Meeting

5 February 2013 to 7 February 2013
Monterey, CA

GENERAL INFORMATION
UPDATED - 2/1/13

UPDATES
02/01/13 - Final agenda
01/31/13 - Participant list
01/24/13 - Participant list
01/18/13 - Draft agenda, Participant list
01/09/13 - Hotel guarantees, Participant list
01/07/13 - Participant list

 

 


FINAL AGENDA (UPDATED - 2/1/13)
Click here to download the draft agenda.

PARTICIPANT LIST (UPDATED - 1/31/13)
Please click here to download the participant list of those invitees who have confirmed their intention to attend the Workshop. Please send any corrections to your contact information to Brian Jackson.

Please Note: Your contact information will be used for our workshop purposes, which include compilation of a participant list. This information is not to be used by or shared with third parties for any other purpose whatsoever. If you elect not to be on the participant list, please contact Brian at your earliest convenience.

WORKSHOP VENUE
The workshop will be held at the Monterey Bay Aquarium Research Institute (MBARI):

 

MBARI
7700 Sandholdt Road
Moss Landing, CA 95039-9644

 

Phone: 831-775-1700
Fax: 831-775-1620
Website

LODGING AND RESERVATIONS
Please note that a block of 17 guest rooms is being held for our group at Casa Munras Hotel and Spa in downtown Monterey for each of the nights of 4-6 February 2013, with a few rooms also available for the night of 7 February 2013, at the federal government rate of $134.00 plus 11% tax/night ($149.49), single occupancy.

The Casa Munras Hotel and Spa is located in downtown Monterey, convenient to restaurants and shops. The hotel is roughly 18 miles from MBARI and the drive takes approximately 25-30 minutes.

The Casa Munras Hotel and Spa
700 Munras Ave.
Monterey, CA 93940

Tel: 1-831-375-2411
Fax: 1-831-649-0267
Website

Check-in time is 4:00 p.m.; check-out time: 12:00 p.m.

RESERVATIONS

            All reservations are being handled by Brian Jackson at UCAR via a rooming list with the hotel.

You will not be able to call the hotel and make a reservation at this rate. Please send your arrival and departure dates to Brian Jackson at your earliest convenience.

The cut-off date for attendees to submit their reservation dates to Brian is COB Friday, 18 January 2013. After this date we cannot guarantee the availability of the government rate.

GUARANTEES (UPDATED - 1/9/13)
Your reservation is guaranteed. Brian will send you your confirmation number closer to the meeting dates. You will be asked to provide a credit card number when you check in, and settle your bill at check-out.

CANCELLATIONS
If you need to cancel your reservation, please do so no later than 24 hours prior to your scheduled arrival in order to avoid a no-show charge of one night's room and tax.

POWERPOINT PRESENTATIONS
Both PC- and Mac-prepared presentations are welcome. Please inform Brian of the format of your presentation at your earliest convenience.

PER DIEM
The FY13 GSA CONUS M&IE rate for Monterey is $71.00.

LUNCH
Lunch will be provided Tuesday and Wednesday 5-6 February. Lunch on Thursday, 7 February, will be optional, as the meeting is scheduled to end at noon and people will be beginning to head to the airport. If you would like a lunch on Thursday, please email Brian before 18 January to confirm your intention. Also, please send any dietary restrictions to Brian by that date.

Federal employees and those on federal travel orders, please see MAKING A FEDERAL PAYMENT below. Do not make your payment until you have decided whether you would like lunch on Thursday.

WORKING DINNER
A working dinner will be provided one evening; details to follow soon.

Federal employees and those on federal travel orders, please see MAKING A FEDERAL PAYMENT below. Do not make your payment until you have decided whether you would like lunch on Thursday (see LUNCH).

MAKING A FEDERAL PAYMENT
Under the terms of its cooperative agreement with NOAA, UCAR-JOSS is prohibited from providing meals to federal participants and to those on federal travel orders. Federal attendees and those on federal travel orders are requested to contribute $54.00 towards their lunches, and $36.00 towards the dinner. The total amount comes to $90.00, and represents three "Lunch" portions and one "Dinner" portion of the GSA CONUS M&IE rate for Monterey.

Federal attendees and those on federal travel orders are requested to go online and pay. You may then claim full per diem for Monterey on your travel voucher.

At this time UCAR accepts both Visa and MasterCard only.

To make your payment:

    1. Please proceed to https://www.fin.ucar.edu/epayment/startEpayments.do
    2. Under "Payment Select", click on "Other Items" and then from the drop-down menu, scroll down to "US ARGO Working Group Mtg - 5-7 Feb. 2013 - Meal Fee," and then click on the "Next" button.
    3. On the following screen, enter the amount ("90" for $90.00) and fill in your billing information.
    4. When you are ready, click on the "Start Process" button.
    5. You will receive an e-mail confirming your payment.

    If you prefer to pay by check, please make it payable to "UCAR," and mail it to Brian at:

            Brian Jackson
            UCAR-JOSS
            P.O. Box 3000-FL4
            Boulder, CO 80307

    Receipts for check payments will be provided upon request following the meeting.

    ATTIRE
    Business casual

    AIRPORT INFORMATION
    Most attendees will fly in and out of Monterey Regional Airport (MRY) or Mineta San Jose International Airport (SJC).

    DRIVING DIRECTIONS TO THE CASA MUNRAS HOTEL FROM THE AIRPORT

            • Click here for driving directions to the Casa Munras Hotel from Monterey Regioanl Airport
            • Click here for driving directions to the Casa Munras Hotel from Mineta San Jose International Airport

    TRANSPORTATION FROM THE HOTEL TO THE MEETING VENUE

          • Click here for driving directions to MBARI from the Casa Munras
          • Click here for driving directions to the Casa Munras from MBARI

    TRAVEL ARRANGEMENTS AND SUPPORT (UPDATED - 1/9/13)
    Federal attendees (those who are paid directly by the U.S. Treasury and those on federal travel orders) are responsible for their own travel arrangements and expenses (see LODGING above).They should work with their sponsoring office to make travel arrangements according to the procedures in place at that office.

    UCAR-supported attendees - Travel arrangements for non-federal participants (i.e., those not paid directly by the U.S.Treasury or on federal travel orders) will be handled by Brian at UCAR.

     

            UCAR travel support includes:
            • Roundtrip coach airfare, direct-billed to UCAR
            • Lodging (nights of 4-7 February 2013, single occupancy), direct-billed to UCAR
            • GSA per diem of $71/day (.75 per diem on travel days; minus provided meals; no receipts needed for expenses under $50), reimbursable to traveler
            • Misc. ground transportation to/from airports and to/from hotel, reimbursable to traveler
            • Rental car in Monterey or San Jose, direct-billed to UCAR

    Please contact Brian as soon as possible regarding your travel plans, if you have not done so already. Be sure to include the following information:

          • your name as it appears on your driver's license
          • your date of birth (new Homeland Security regulation, effective 2/09)
          • preferred dates and departure times
          • preferred departure city airport
          • any frequent flyer program account numbers
          • your seating preference on the plane

    MONTEREY INFORMATION
    Please click here for information on Monterey.

    CPAESS CAMP Proposal Website

    To submit a proposal to the UCAR Climate Adaptation and Mitigation Program (CAMP), please visit the
    CAMP website

     

    See CPAESS OpenSky Publications

    NCAR/UCAR Metrics Database

    CPAESS Contact Information

    Office:
    303-497-8666

    Fax:
    303-497-8633

    Shipping Address:
    UCAR/CPAESS
    3090 Center Green Dr.
    Boulder, CO 80301